You Hired a VA… Now You’re Wondering What’s Next
Most business owners hit the same wall after hiring a VA:
- “I don’t have time to train them.”
- “I’m not sure what to delegate.”
- “They keep asking what to do next.”
That’s where our 30-Day VA Onboarding Program comes in.
We work with you to go from overwhelmed to organized with a clear plan, daily structure, and measurable results.
Your 30-Day VA Onboarding Program
(Done-With-You, Not DIY or Done-For-You)
Hiring a virtual assistant is one thing—learning how to work with them, lead them, and build the right cadence is something entirely different. This 30-day program is a do-it-with-you experience where we walk beside you and your VA to build a strong foundation that sets you both up for long-term success.
This isn’t a “your VA will be fully trained in 30 days” promise. Every contracting business is different, and every VA learns at a different pace. Instead, what you will walk away with is:
- A clear structure for communication, meetings, and expectations
- A repeatable onboarding framework you can use with every future VA
- The systems, processes, and SOP development your VA needs to get started
- A healthy working rhythm so you’re not micromanaging—and they’re not guessing
- A defined path forward so your VA continues growing long after the 30 days
By the end of the program, your VA won’t be “complete”—but they will be confidently moving in the right direction with the systems, structure, and support they need to become a high-performing member of your team.
What You’ll Get Inside the 30-Day Program
Before Day 1 – Set the Foundation
We help the hiring manager prepare everything needed for a successful start:
- Define the VA’s role and responsibilities
- Set up email, software access, VoIP, and communication channels
- Create a welcome packet with company values, login details, policies, and key contacts
- Schedule Week 1 Zoom calls and daily huddle invites
- Test all systems to ensure a smooth Day 1 launch
Week 1 – Orientation & Connection
The focus is on building trust and aligning on culture.
- Hiring manager runs a kickoff meeting to discuss values, mission, and the VA’s role
- VA joins daily team huddles to start integrating with the team
- 3 one-on-one Zoom calls between hiring manager and VA to train, answer questions, and build rapport
- VA connects with one of our VAs for peer support
- End-of-week check-in between our team and the hiring manager to review progress
Week 2 – Skill Building & Demonstration
We move from observation to action.
- VA starts handling real tasks and demonstrates processes during Zoom calls
- Hiring manager provides coaching and feedback
- VA begins drafting SOPs using Zoom recordings and transcripts
- Mid-week and end-of-week check-ins to keep alignment strong
- VA connects again with our VA for support and Q&A
Week 3 – SOPs & Ownership
We focus on systemizing and documenting.
- VA finalizes SOPs and refines them with the hiring manager
- Zoom calls center around reviewing documentation and encouraging independent problem-solving
- Continued daily check-ins and structured feedback
- Our team reviews SOP progress with hiring manager at week’s end
- Peer-to-peer support continues with another VA-to-VA touchpoint
Week 4 – Leadership & Independence
The VA steps confidently into their role.
- VA works more independently while maintaining daily touchpoints with the team
- Hiring manager shifts to focusing on outcomes, not steps
- Mid-week and final-week reviews ensure SOPs are solid and handoffs are smooth
- Program wraps with:
- Final check-in between us and the hiring manager
- Last VA-to-VA support call
- 1-on-1 encouragement and feedback session between us and the client’s VA
The Result
By the end of 30 days, you’ll have:
✅ A confident and increasingly independent VA
✅ A foundation for documented SOPs for repeatable success
✅ A meeting rhythm that keeps performance on track
✅ Increased freedom to focus on growth — not micromanagement
Who This Is For
This program is built for business owners who:
- Just hired their first VA (or want to restart the right way)
- Feel stuck managing tasks instead of outcomes
- Need systems to scale — without burning out
Your Guide – Chris Tighe
Chris Tighe is the founder of The Caffeinated Contractor and CEO of Elevation Construction.
He’s built a team of remote professionals who manage everything from estimating to operations — freeing him to scale multiple companies and coach other business owners to do the same.
This program distills what worked for him and hundreds of contractors, property managers, and small-business owners nationwide.
Ready to Get Started?
Stop guessing how to onboard your VA — let’s get them performing within 30 days.
Limited spots available each month — this is a hands-on, done-with-you experience.